Making 2025 a successful year:
How to increase efficiency in everyday office life

Search less, find the right thing

One of the biggest time traps in everyday working life is searching for information: In many companies, employees often spend too much time searching through documents, emails or files for specific content. Christoph Wendl, CEO of Vienna-based Iphos IT Solutions GmbH and an expert in enterprise search solutions, explains: “Efficient information management in companies ensures that all relevant data is quickly and easily accessible – so that every team member can find exactly the information they need to work efficiently. After all, efficiency, i.e. the optimal use of available resources, is the foundation for operational success.” With a cross-source full-text search, searchit provides you with the information you need in seconds, even with large amounts of data – across all storage locations and regardless of the file format.

Graphical filter options by source, date, file extension and much more make it easier to navigate and find specific information. The AI-supported relevance rating ensures that the most important results are displayed at the top. Whether emails, files, ZIP archives or database entries: With enterprise search software like searchit, everything can be retrieved centrally and quickly. “With searchit, we have created a platform that is not only functionally superior to the standard Windows search and many software solutions, but can also be used intuitively by every team member without any problems,” explains Wendl.

Get rid of digital ballast

One question that Wendl and his team often ask new customers in the initial meeting: “Hand on heart: How much of the data on your digital workstation do you really need in your daily work? And how much could be easily deleted or archived?” Old projects, duplicate files and irrelevant documents not only take up unnecessary storage space, they also slow down your systems and drive up the cost of data storage solutions. “In times of rising energy and hardware costs, this factor should not be neglected,” Wendl points out.

In addition, the risk of employees accidentally using outdated files increases – which in turn can lead to errors, misunderstandings and delayed completion of projects. A targeted clean-up of company data creates space for productivity and ensures greater clarity. A modern enterprise search solution is the right choice for anyone who has no motivation or resources to carry out these tasks purely by hand. For example, searchit offers special functions for storage space management: the corresponding plugin recognizes duplicate files even if they have different names or different storage locations. The visualization of memory usage makes it easier to delete redundant data and free up storage space.

Delegate routine tasks

The automation of workflows also makes a significant contribution to efficient document management: Here, searchit offers the option of automatically tagging and categorizing databases based on content, file type or metadata. For example, complaint emails can be automatically recognized or invoices and reports can be automatically filed by date. Such AI-based functions minimize the effort required for manual administration and support compliance with clear filing structures. “If you provide your employees with smart tools for completing routine tasks, you also give them more time for their core tasks,” concludes Wendl.